I posted?Creating a Specific Source List Report in RootsMagic 5 yesterday, in which I wanted a list of ALL source citations for one specific source - in this case, the Vital Records book for Westminster, Massachusetts. ?I was able to create a list of 171 source citations for the specific book so that I could add or edit the source citation details.
In my post, I noted that I hoped that Russ Worthington would do something similar using Family Tree Maker 2012. ?Russ explored the "Source Bibliography" report and the "Source Usage Report" in his post?FTM2012 - Source and Citation Clean Up. ?In the latter, he showed just one source and one citation in what was probably a long list of source citations for many Sources.
I decided to follow Russ's example, so I opened Family Tree Maker 2012 and figured out one way to do the task, with the help of the Help menu item for "Source Usage Report," "To select the individuals to include," and "Filter individuals" pages.
Here is the process I used to create a "Source Usage Report" for one specific source (the Westminster vital records book):
1) ?In the "Publish" workspace, and the "Source Reports" link, four report types are available.?
2) ?I selected the "Source Usage Report" on the screen above, and clicked on the "Create Report" button. ?Based on past experience, I quickly clicked on the "Selected individuals" radio button on the right panel in the "Individuals to include" area. ?Then I clicked on the "Individuals to include" button and the "Filter Individuals" window opened, but with no persons selected. ?To select persons, I clicked on the "Filter in >" button in the center of the panel, and the "Filter Individuals by Criteria" window opened:
For my Filter, I chose "Vital facts," ?Search where = "Birth," and selected "Place" (the list appears when you select a fact type), selected "Contains," Value = "Westminster" and ?clicked on "OK.
3) ?The list of Persons with a Place = "Westminster" in their Facts appeared:
There were 170 of them.
4) ?I clicked on "OK" and the "Source Usage Report" for the 170 persons appeared:
The screen above is page 1 of a 46 page report. ?The first source listed is for the California Death Index (I'm assuming because the person listed died in California, but had a Westminster place name in her list of Facts).
Not all of the items on the list were "Birth" Facts - there were Name, Birth, Marriage and Death Facts in the "Source Usage Report."
The sources are listed in alphabetical order (with quote marks ahead of the letter A). ?I need to search for the Westminster vital records book down the list.
5) ?Eventually, down on page 31, the listings for the Source of interest, the Westminster vital records book, began:
The source citations include Source Title, the Repository, the Citation for the specific detail citation (e.g., the page number), and the entries with that source citation.
There are 10 pages of source citations for the Westminster vital records book. ?I could print just those pages out and use them to add or to improve my source citation details.
This task was much more difficult to perform in Family Tree Maker 2012 than in RootsMagic 5, in my opinion. ?The "Source Usage Report" in FTM 2012 did not meet my needs to list source citations for a specific Source. ?I had to cobble together a process and accept the output in order to obtain a usable report. ?This is a report that I really want to use, and I'm sure other researchers need it too.
Ideally, Family Tree Maker would add a Source Report for a specific Source. ?Is it hiding in the list of reports in the "Publish" workspace, but I cannot find it? ?If it is, would someone please clue me in? ?
The URL for this post is: ?http://www.geneamusings.com/2012/09/creating-specific-source-list-report-in.html
Copyright (c) 2012, Randall J. Seaver
Source: http://www.geneamusings.com/2012/09/creating-specific-source-list-report-in.html
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